Three Types

This machine supports three types of e-mail reception:

  • POP3 (Post Office Protocol Ver. 3.)
  • IMAP4 (Internet Messaging Access Protocol)
  • SMTP (Simple Mail Transfer Protocol)

  • For details: Core Technology Manual – Facsimile Processes – Faxing from a PC – Internet/LAN Fax Boards – Mail Reception

POP3/IMAP4 Mail Reception Procedure

The machine automatically picks up e-mail from the server at an interval which is adjustable in the range 2 to 1440 min. in 1-minute steps:

  • User Tools> System Settings> File Transfer> E-mail Reception Interval
SMTP Reception
  1. The IFAX must be registered as an SMTP server in the MX record of the DNS server, and the address of the received mail must specify the IFAX.
  2. To enable SMTP reception: User Tools> System Settings> File Transfer> Reception Protocol
    • Even if the MX record on the DNS server includes the IFAX, mail cannot be received with SMTP until SMTP reception is enabled:
    • However, if SMTP reception is selected and the machine is not registered in the MX record of the DNS server, then either IMAP4 or POP3 is used, depending on the setting: User Tools> System Settings> File Transfer> Reception Protocol

  • An error will be issued and error mail will be sent to the mail source when the reception protocol is not set to SMTP even If you configure to enable SMTP reception in the DNS server.
  • If the received mail contains error, the reception operation is stopped, the mail is discarded and error report is output. Error mail is also sent to the mail source.
  • When a mail is received from SMTP server during sending a mail in the machine, the SMTP server will give a “Busy” response. The SMTP server will usually try to send the mail again later until the time-out is reached.
  • This feature cannot be used with the POP server.

Mail Delivery Conditions: Transferring Mail Received With SMTP
  1. The machine must be set up for SMTP mail delivery:
    • User Tools> Facsimile Features> Reception Settings> SMTP RX File Delivery Settings
  2. If the user wishes to limit this feature so that the machine will only deliver mail from designated senders, the machine's "Auth. E-mail RX" feature must be set (User Tools> Facsimile Features> Reception Settings> SMTP RX File Delivery Settings).
  3. If the "SMTP RX File Delivery Setting" is set to “Off” to prohibit SMTP receiving, and if there is mail designated for delivery, then the machine responds with an error. (User Tools> Facsimile Features> Reception Settings> SMTP RX File Delivery Settings)
  4. If the quick dial, speed dial, or group dial entry is incorrect, the mail transmission is lost, and the IFAX issues an error to the SMTP server and outputs an error report.
Auth. E-mail RX

In order to limit access to mail delivery with IFAX, the addresses of senders must be limited using the Access Limit Entry. Only one entry can be registered.

  1. Access Limit Entry
    For example, to limit access to @IFAX.ricoh.co.jp:

    gts@IFAX.ricoh.co.jp

    Matches and is delivered.

    gts@IFAX.abcde.co.jp

    Does not match and is not delivered.

    IFAX@ricoh.co.jp

    Does not match and is not delivered.

  2. Conditions
    • The length of the Access Limit Entry is limited to 127 characters.
    • If the Access Limit Entry address and the mail address of the incoming mail do not match, the incoming mail is discarded and not delivered, and the SMTP server responds with an error. However, in this case an error report is not output.
    • If the Access Limit Entry address is not registered, and if the incoming mail specifies a delivery destination, then the mail is delivered unconditionally.